Meetings

Meetings… everyone loves them. Here is the weekly list of meetings for our project.

Dev team meetings

Daily Sync

• Participants: Anyone in the team.
• When: Daily at 0745-0800 UTC, unless conflicting with another meeting.

This is a quick call where you can drop in and say hello and let us know how you’re going. It’s completely optional, and there’s no obligation to talk about work.

Weekly Dev Meeting

• Participants: Developers and QA Developers
• When: Weekly on Fridays 0800-0845 UTC.

Weekly meeting slot to discuss dev issues and share knowledge.

Agenda

• Raise your agenda items at the start of the meeting, or in the minutes and agenda google doc.
• If we don’t have anything else to talk about, here is a list of possibilities: Trello Board

Scrum Ceremonies

Sprint Planning

• Participants: Whole team
• When: Fortnightly on Thursdays 0800-1000 UTC.

This meeting occurs every fortnight and marks the start of a new sprint.

Please make sure that your Jira tickets are up to date before this meeting.

Agenda

• Share any important information about the project.
• Assess the progress of the last sprint, and do a quick retrospective.
• Decide on which user stories will be in the next sprint.
• Estimate new user stories as a team. The list of user stories to estimate will be advised before the meeting.

Extra Information

• Active Sprint in Jira (swimlanes)
• Sprint Backlog in Jira
• Pointing Poker Session 66716 (for estimations)

Mid-sprint Catchup

• Participants: Whole team
• When: Fortnightly on Thursdays 0830-1030 UTC.

This meeting occurs every fortnight at the mid-point of a sprint.

Please make sure that your Jira tickets are up to date before this meeting.

Agenda

• Share any important information about the project.
• Share progress updates for the current sprint.
• Consider new urgent issues for inclusion in the current sprint.
• Estimate new user stories as a team. The list of user stories to estimate will be advised before the meeting.

Extra Information

• Active Sprint in Jira (swimlanes)
• Pointing Poker Session 66716 (for estimations)

Sprint Review

• Participants: Whole team
• When: Fortnightly on Wednesdays 0800-0900 UTC.

This meeting marks the end of the current sprint.

Retrospective

• Participants: Whole team
• When: Fortnightly on Wednesdays 0900-1000 UTC.

Cross-team Meetings

Adrestia/Node/Daedalus

• Participants: Representatives from Adrestia, Daedalus and Node teams (usually the tech lead), product managers.
• When: Weekly on Tuesdays 0930-1000 Central European Time - Amsterdam (GMT+02:00)

Dedicated time to discuss Frontend requests for the Backend (or vice-versa) and keep development of both ends in sync.

The idea would be to prevent interruptions during the week and instead, gather questions or requirements only to discuss them later during this dedicated meeting.

Agenda and Minutes

• Google doc

Problem Management

• Participants: Technical services, representatives from QA, representatives from product teams, managers.
• When: Weekly on Thursdays 1330-1400 UTC.

Weekly problem management meeting to review, discuss, and prioritize trending problems experienced by our users.

Topics include:

• Daedalus
• SPO
• Exchanges

References